Traditional letters may not be as popular as they used to be. Regardless, there are still plenty of occasions in which Americans need to send mail. The United States Postal Service (USPS) has been serving individuals and businesses for well over 200 years. Senders want to be sure their mail is sent through a fast and reliable system.
Bridging the gap between traditional and electronic mail is online Certified Mail. With millions of letters and packages being sent throughout the US every day, USPS Certified Mail is the best choice to ensure anything you send arrives on time and undamaged.
In this guide, we're sharing the key benefits of using an online Certified Mail for your postal needs.
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1. Lower Postal Rates
One thing that's important to consider with any service is the cost. The postal rates for online mailing through Send Certified Mail are the lowest in the industry. Even lower than traditional options directly through the Post Office. Making Send Certified Mail an effective way to keep personal and business expenses down.
In addition to lower postal rates, users save on printing costs. Easily upload your PDF letter file and Send Certified Mail will print, pack, and mail your letter on your behalf. Saving you time and money. On top of the cost of the letter, you will also save on:
- Printing Supplies
- Equipment Maintenance
- Time spent traveling and in line at the Post Office
- Administration Costs
This can have a big impact on your bottom line. Especially if your business sends a lot of Certified Mail.
2. Send Certified Mail From Home
Another convenient benefit of Send Certified Mails digital mail solutions is that you can send mail from anywhere with internet. It's quick and easy to skip the trip to the Post Office with Send Certified Mail.
Visiting the Post Office might not seem like a huge deal, but it is a time-consuming experience. Depending on how busy it gets and how often your business is sending mail, it can become quite a drain on your resources. Using our online Certified Mail solution is one of the most efficient and effective ways to ensure time isn't wasted by numerous trips to the Post Office.
3. Maintain Better Records
Maintaining clear, detailed records of your shipping data is vital. Otherwise, it can negate using Certified Mail in the first place. As, proof of mailing and delivery, and tracking is the benefit of sending Certified Mail for compliance. In instances when you need to refer back to the tracking information or data archive, you'll be very grateful to have reliable records that are well-organized.
When using Send Certified Mail, all of your shipping data is securely stored with bank-grade encryption in our cloud data server. This includes detailed records such as:
- Proof of Mailing
- Tracking Information
- Delivery Confirmation
- Return Receipt Signatures
Whether you're sending a single letter or a lot of important mail, well maintained records are crucial. Many industries must keep records of any mail sent, including times and dates. Send Certified Mails reliable service automatically does this for each sender. Our complimentary data archive is accessible 24/7-365.
4. Keep an Electronic Copy
When sending traditional mail, you might not keep copies of the documents you send for your own records. If you do, it requires you making copies of every document included in your mailing. This can take a lot of time and resources. Then, you should store those copies for easy access—just in case.
There's a better way! When you upload PDF files through Send Certified Mail, we provide electronic copies of every document you send. We securely store them for 10 years, so you can quickly reference any of your old mail whenever you need to.
This is far more efficient than creating your own copies and you won't need to use up storage space. It can also be significantly easier to locate letters from years in the past, The best part? It's all done automatically and included in the service cost.
5. It's Easier to Prepare Mailings
A lot of business owners spend more time than they should on tedious tasks. When you're running a business, you need to keep things as efficient as possible, but there are certain tasks you just can't avoid. It's best to find ways to streamline certain operations where possible.
Preparing mail is a great example of this. It's not the most complicated process, but you may find yourself spending too much time on it. Especially if your business sends a lot of mail.
A secure mail delivery service like Certified Mail can help you streamline this entire process. Once your account is set up, you can upload and send mail quickly and efficiently. Directly from your home or office. This will save you a lot of time that can instead be spent on more crucial aspects of your business.
6. Track Your Mail With Ease
You may want to keep tabs on where your mail is throughout the mail stream. For confidential and highly sensitive mail, this is likely to be even more true. Send Certified Mail offers an efficient mail tracking system based on USPS scans.
Our system allows you to see the status and location of every piece of mail you send. It updates in real time, allowing you to keep track of your mail from the moment you send it until you confirm the delivery.
You can also share the tracking number with your clients and business partners. That way, they can easily track important correspondence that they're waiting for.
7. Remain Compliant
Many companies have rules and regulations that they must follow. For example, businesses in the healthcare sector need to keep records of all of their mailings. This is especially crucial for companies that send confidential documents.
Send Certified Mail provides proof of all mailing automatically. These records help ensure you meet compliance and you're able to prove it if you need to.
Learn More About Send Certified Mail
Using an online Certified Mail service is one of the best solutions for any mailing needs. It's cost-effective, secure, and reliable. Plus, you'll have detailed records of all of your mailings.
Send Certified Mail offers:
- Same-Business-Day Print and Mail Services
- Immediate Letter Tracking with USPS tracking and delivery confirmation
- Certified Mail, Electronic Return Receipt, Electronic Signature
- Priority Certified Mail 1-3 day delivery service
- Certified Mail PLUS First Class shadow letter service
- Proof of Mailing Acceptance - Authored by the U.S. Postal Service
- Delivery Confirmations with optional USPS Return Receipt Signatures
- No Monthly Fees, No Contracts, No Special Software, and No New Equipment
- Email notification of letter delivery and Return Receipt Signature
Need Certified Mail projects completed quickly and easily? Send hundreds or even thousands of compliance letters at a time with Send Certified Mail. We offers various mailing solutions, making it easy for you to optimize your mailing process.
Register with us today to get started or get started with a Demo Call.