Streamline Certified Mail with API and SFTP Automations

Send Certified Mail and Certified Mail Labels offers advanced automation tools, including Application Programming Interface (API) and Secure File Transfer Protocol (SFTP) systems, to streamline your Certified Mail processes. Whether you are sending large volumes of Certified Mail or managing recurring mailings, these tools provide seamless integration and efficiency for businesses and organizations of all sizes.

What Are API and SFTP Automations?

Application Programming Interface (API)

An API allows your business systems to connect directly with our platform to automate the creation, tracking, and management of Certified Mail labels. With our API, you can:

• Automatically generate labels for bulk or individual mailings.
• Sync your data in real time for accurate and efficient processing.
• Access tracking information and Return Receipts directly from your platform.

Secure File Transfer Protocol (SFTP)

SFTP automates the transfer of files between your systems and ours. This ensures secure, efficient, and error-free data exchange. With SFTP, you can:

• Send batch mailing data via encrypted file transfers.
• Schedule recurring uploads to streamline frequent mailings.
• Access confirmation reports for complete visibility into your mailing operations.

Both tools eliminate the need for manual data entry, reduce errors, and save significant time for businesses managing high-volume or repetitive Certified Mail workflows.

Key Benefits of API & SFTP for Certified Mail

1. Efficiency and Time Savings

• Automate repetitive tasks, including label generation, data uploads, and tracking updates.
• Process thousands of Certified Mail pieces in minutes instead of hours.
• Schedule batch uploads or real-time processing to fit your workflow.

2. Improved Accuracy

• Reduce the risk of errors caused by manual data entry.
• Ensure addresses are validated and USPS-compliant for faster delivery.
• Access real-time tracking and updates directly from your systems.

3. Enhanced Security

• Our SFTP system uses encrypted file transfers to protect sensitive data.
• Meet compliance requirements with a secure, trackable system.
• Retain a 10-year archive of tracking and Return Receipts for audits or record-keeping.

4. Scalable for Businesses of All Sizes

• Designed to handle mailings for small businesses and large enterprises alike.
• Adapt to growing volumes with flexible, scalable solutions.

How to Use API and SFTP with Send Certified Mail and Certified Mail Labels

Step 1: Create Your Account

Begin by reaching out to our team to discuss your automation needs. We’ll help you determine whether API, SFTP, or a combination of both is best for your workflow.

Whether you’re mailing for yourself or a client, you’ll need to create an account. Account creation is free and requires no monthly fees or long-term contracts. This is where your data will be processed and all your USPS tracking and reports will be securely stored for 10 years.

Note: If you are a mail house with multiple customers, we strongly suggest you create a new account for each customer.

Step 2: Set Up Your Integration

Once you’ve created an account, submit a Custom Work Order to tell us about your job. In the “Comments” section of the work order, include a sample of your approved data, your IP Address, and any other information you feel would be helpful. We will determine the envelope type and weight needed based on your data and letters.

• API Setup: We’ll provide you with an API key and documentation to integrate our system with your platform.
• SFTP Setup: Configure secure file transfers by setting up your SFTP credentials and file structure.

Step 3: Fund Your Account

Funds must be available in your account before you can begin your mailing. You determine how much and how often you’d like to fund your account. To avoid processing and mailing delays due to insufficient funds, please consider funding an amount that will cover monthly or even quarterly mailings. Funds do not expire. Accounts can be funded by bank account wire/ACH, check, credit card, or through our Auto-Invoicing program.

Step 4: Test Your System

Once your account is funded, we have a sample of your job, and we know your mailing needs, we will begin the proofing process. You will receive a proof which you will need to review and approve. Once you’ve approved the initial proof, we will allow you to drop your own test files (10 records or less) for your own end-to-end testing.

This testing ensures seamless integration and accurate data processing before going live. Our support team is available to assist with troubleshooting or configuration.

Step 5: Automate Your Certified Mail Workflow

After your proofs are approved and you feel comfortable with the process, we will turn your automation on. At that time, any data you drop in your job folder for processing will be automatically processed within minutes. The data will be processed according to your approved job instructions with live, non-refundable USPS postage. Please note that all data, including RRE Signature reports, will only be available for 180 days in your SFTP folder.

Once your integration is live, enjoy the benefits of automated label creation, tracking, and reporting. You can upload files, generate labels, and access proof of delivery—all without manual intervention.

Who Benefits from API & SFTP Automations?

API and SFTP automations are ideal for businesses and organizations that regularly send high volumes of Certified Mail or require recurring mailings. Common use cases include:

• Legal Firms: Automate the delivery of court notices, legal filings, and compliance documents.
• Government Agencies: Streamline mailing processes for compliance and regulatory communications.
• Financial Institutions: Manage high-volume account notifications, billing, and customer correspondence.
• Healthcare Providers: Notify patients and stakeholders with time-sensitive recall or compliance notices.

Why Choose Send Certified Mail and Certified Mail Labels for API & SFTP Automations?

We are a trusted leader in online Certified Mail solutions, providing powerful automation tools to streamline your mailing processes. Here’s what sets us apart:

• User-Friendly Integration: Our API and SFTP systems are designed for easy setup and use.
• Secure and Reliable: All data transfers are encrypted, ensuring compliance with industry standards.
• Scalable Solutions: Handle mailings of any size with tools built to grow with your business.
• Cost-Effective: Automate your workflow without the expense of additional software or licenses.
• Dedicated Support: Our Customer Support Team is here to assist with setup, testing, and ongoing use of API and SFTP tools.

FAQs About API & SFTP for Certified Mail

What is the difference between API and SFTP for Certified Mail?

The API enables real-time data integration and label generation directly within your system, while SFTP allows for the secure transfer of batch files for automated processing. Both systems are designed to streamline Certified Mail workflows.

Is my data secure with API and SFTP systems?

Yes, we uses bank-grade encrypted data transfers and secure systems to protect sensitive information.

Can I use both API and SFTP for my Certified Mail process?

Absolutely! Many businesses use a combination of API for real-time label creation and SFTP for batch file uploads.

How do I get started with API or SFTP integration?

Contact our Customer Support team to discuss your needs and receive setup instructions for the system that works best for you.

Are there additional fees for using API or SFTP automations?

No, we offers API and SFTP tools at no extra cost. You pay only for the labels you create and mail.

Ready to Automate Your Certified Mail Workflow?

Take control of your Certified Mail processes with API and SFTP automations with us.

• Save time with automated label generation.
• Improve accuracy with secure, reliable systems.
• Streamline high-volume mailings for compliance and efficiency.

Schedule a complimentary Demo Call to learn more today!