A recent survey found that nearly a third of Americans (65%) still send physical mail once to five times monthly. It's not just the older generation that continues to embrace their use; so do younger folks, including Gen Z.
What if you're wary of sending mail by post due to security reasons? Well, you don't have to be. Thanks to the Certified Mail postal service, the process is safer and more secure.
The following guide will discuss the many benefits of using the United States Postal Service's (USPS) Certified Mailing solutions. Read on to discover what makes them ideal, the perks, and why you should use them the next time you need to post something with the assurance of secure mail delivery.
Get Proof of Mailing
One of the primary benefits of Certified Mail is that it provides you, the sender, with proof of mailing. You'll get a mailing receipt, establishing a record confirming you've sent the item.
Proof of mailing is particularly beneficial for the following reasons.
Dispute Resolution
Proof of mailing records when and how you've mailed an item. It contains all pertinent details, including the sender's name and that of the intended recipient. So, it can help ease the mind of the recipient, as they'll know that you've indeed sent the parcel.
Legal Documentation
Proof of mailing can also help with legal matters, such as those concerning essential documents like contracts. You can then use the mailing receipt as evidence that you took the necessary steps to deliver the item and initiate the shipping process.
Insurance Claims
In 2024 alone, the USPS delivered 112 billion pieces of mail, says the Postal Regulatory Commission.
With so many pieces to handle, it's easy to see how some items can go undelivered or get lost. It's during such instances that the proof of mailing you get with Certified Mail can come to your rescue. You can use it as evidence when you file an insurance claim for your undelivered or lost parcel.
Obtain Proof of Delivery
Another top benefit of using Certified Mail postal service is that you'll get proof of mail delivery confirmation, as the addressee would need to sign upon receipt. Here's a more in-depth look at why proof of delivery is crucial.
Avoid Legal Concerns and Disputes
When the addressee signs upon delivery, their signature serves as a record that they received the item you sent. You can use this as evidence of successful delivery for legal purposes, such as in cases of disputes.
Improved Security and Reducing the Odds of Theft
As a Time.com article notes, mail theft has increased in the U.S. since the pandemic. The item or parcel you send can be at risk of getting stolen if you use a standard service. After all, its delivery won't require a signature. Instead, will just go to the recipient's mailbox or address without the need for someone to sign for it.
On the other hand, items sent through Certified Mail require a signature from the addressee. If no one can sign for it, the USPS staff won't just leave it at the address. It's safer and much more secure and the recipient can worry less about the item getting stolen.
Stay on Top of the Item's Journey
Unlike other items sent through standard USPS services, Certified Mail allows for postal service tracking. It's an essential feature, as it:
- Provides transparency, allowing senders and recipients to monitor the status of the shipment
- Helps reduce uncertainty, giving senders and recipients peace of mind knowing where the parcel is
- Assists in identifying potential delays, giving senders time to take action to rectify the problem
Ultimately, the ability to track Certified Mail helps ensure more reliable deliveries. Furthermore, if you're sending parcels as part of your business, it can help enhance customer experiences. It can help build trust in your customers, reduce anxiety, and position you as a reliable, reputable brand.
Even More Control With Specialized Delivery Options
With Certified Mail postal service, you don't just have to specify the addressee. You can also have a say on who has the authority to "physically" receive and sign for the parcel.
For example, say that the item you wish to send is so important and sensitive that you want to ensure only the person it is for receives it. In that case, you can opt for the Certified Mail Restricted Delivery option. With this, only the named addressee (or an authorized agent of the named addressee) can receive and sign for the parcel.
Another option is the Certified Mail Adult Signature Required. With this, only an individual 21 years or older can receive and sign for the item.
There's also the Certified Mail Signature Restricted Delivery. It's similar to the Certified Mail Restricted Delivery option, but the addressee (or their authorized agent) must be at least 21 years old.
Enjoy Even More Convenience With Online Certified Mail Postal Service Solutions
Although Certified Mail has many perks and advantages over standard postal services, you'd still need to go to the Post Office to purchase this service the traditional way. But thanks to Send Certified Mail, you no longer have to. Through our innovative solutions, you can Send Certified Mail from anywhere!
Partnering with us also saves you time and money on your print and postage costs. Such savings can be particularly beneficial if you regularly mail loads of items, especially since USPS postal rates increase annually.
Enjoy Peace of Mind With Certified Mail Postal Service
From getting proof of mailing and delivery to being able to track your parcel's journey and having more control over who gets to receive your item, these are some of the top perks of using Certified Mail postal service.
Plus, with the help of Send Certified Mail, you can enjoy the convenience of sending all your mailings from the comfort of your home or office. So, why not consider this solution to enjoy more peace of mind while also saving time and money?
Get started with our free registration process and create your free account today so you can reap all the benefits of online U.S. Mail!
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