United State Postal Service (USPS) data reveals that 98% of people in America check their physical mailbox daily.
So, if you send a letter, there's a good chance the person will see it. With so many mail pieces sent each week, things can go wrong.
Mail can get lost or delivered to the wrong place. Even when someone receives it, they might claim they didn't.
You can avoid these problems by using Certified Mail service. This additional service provides tracking and proof of delivery via a Certified Mail return receipt. It shows the date you mailed the letter. As well as, the recipient's signature as proof they got it.
So, is it worth the cost? Below are eight reasons why it is.
1. Proof of Delivery
When you send a letter, you want to be sure the person got it. A Certified Mail receipt gives you proof. The Post Office carrier requires the recipient to sign when they delivery the mail piece.
That signature proves they got your letter. It gives peace of mind, especially when mailing sensitive personal documents like:
- Legal papers
- Medical records
- Tax forms
- School documents
- Job letters
You don't want these to end up in the wrong hands. Seeing the signature of the intended recipient confirms that the right person received the documents. That's one of the biggest mailing benefits you can count on.
2. Secure Postal Tracking
You might worry it could get lost or misplaced when you send a vital letter. With regular mail, it's hard to track. You don't know where the letter is from mailing to delivery.
Certified Mail helps solve this problem with mail tracking from start to finish. You know when the letter leaves, where it is, and when it is delivered.
This secure postal tracking number gives you peace of mind and keeps you informed. Send Certified Mail allows you to view online tracking updates, delivery time, and even a copy of the recipient's signature if paid for mail receipt.
3. Legal Protection
Even with Certified Mail, some people may still deny receiving a letter. For example, a landlord might send an eviction notice, but the tenant denies getting it. With First-Class mail, you can show USPS tracking, but it isn't legally valid like a Certified Mail receipt.
A Certified Mail receipt gives senders proof by showing the recipient's signature upon delivery. This helps avoid disputes and provides senders with undisputable evidence.
It is worth it to pay a little extra for this receipt. A mailing verification tool can help ensure you have the proof you need. With a receipt, you protect yourself and have reliable evidence if any issues arise.
4. Record Keeping
If you manage many papers, you need a good system. Send Certified Mail helps with that. Senders have access to a 10-year data archive for secure and organized record keeping.
It shows:
- What you sent
- When you sent it
- Who got it
- Delivery time
- Signature of the recipient (if purchased at time of mailing)
Having all these details in one place helps you stay organized. You can use it for easy reference when needed.
5. Meet Deadlines
Some letters must be sent by a specific date. Missing the deadline can lead to problems. Certified Mail gives you a confirmed receipt with the exact date it was sent.
This proves you mailed it on time. It can be important for legal, financial, or business matters. If someone questions whether you sent the letter on time, you'll have clear proof.
It's a reliable way to meet deadlines and avoid costly mistakes. Using Certified Mail ensures you stay on track. It's the best document mailing benefits for staying organized.
6. Insurance Option
Certified Mail alone doesn't include insurance, but you can add it. It is helpful when sending items of value. If the mail is lost or damaged, you can file a claim.
Knowing your item has tracking and security benefits gives you peace of mind. Items of value you can send via Certified Mail include:
- Legal documents
- Contracts
- Real estate deals
If the letter is lost or damaged during transit, you can file a claim. The Certified Mail receipt proves you sent the item and provides tracking details. It's key for resolving any delivery issues with the postal service.
7. Business Compliance
Some businesses need to follow mailing rules. Certified Mail helps you stay compliant with business laws. It is important for keeping good records and proving you met your duty.
You may need proof if you send:
- Tax forms
- Contracts
- Lease agreements
- Court notices
- Employee agreements
Certified Mail gives you the evidence you need. It shows that you followed the proper mailing procedures.
Keeping a record of your Certified Mail helps show business mailing compliance. You can avoid problems by ensuring your important documents are sent securely.
8. Enhanced Service Support
As a business, you may send documents on behalf of your clients. For example, as a property management company, you may send mail to tenants for your clients, the landlords.
Your word alone might not persuade them you sent the documents. Calling the recipient to confirm delivery would be unprofessional.
With a Certified Mail receipt, you can show your client the proof. The recipient's signature assures them that the document was sent and delivered on time.
Certified Mail Receipt: A Smart Way to Stay Covered
A Certified Mail receipt gives you peace of mind. It proves the letter was sent. It also shows the day it was delivered and who signed for it. This proof helps avoid confusion or disputes.
Many businesses use it when they need strong records. It's an easy step to protect your work and reputation.
At Send Certified Mail, we make the process easy. Since 2006, we've helped over 200,000 customers send and track Certified Mail online.
Skip the trip, and manual PS Form 3811, to the Post Office and streamline your Certified Mail online. Send same-business-day Certified Mail online with Send Certified Mail. Just upload your PDF and we will print, pack, and mail the letter on your behalf. Our system helps you save time, cut costs, and stay compliant.
Upload a PDF and select your mailing options—First-class, Certified Mail, Priority Mail, or Express Mail. Save time and money on printing and mailing costs.
Our service provides a copy of each letter, proof of USPS Certified Mail acceptance, real-time delivery tracking, and Electronic Delivery Confirmation. Optional USPS Return Receipt Signatures are available, along with email delivery notifications at no extra cost.
Learn more by scheduling a complimentary Live Demo with a member of our Customer Support Team today.