Certified Mail has been a trusted United States Postal Service (USPS) service for decades, providing proof of mailing, tracking, and delivery confirmation for important documents. Traditionally, it has meant filling out green cards, attaching barcodes, and making a trip to the Post Office.
Today, however, many businesses and individuals are asking: What is Digital Certified Mail?
The answer: Digital Certified Mail is the modern way of sending USPS Certified Mail online, without the Post Office visit, while still retaining all the legal protections and tracking benefits.
With Send Certified Mail, you can create, send, and track Certified Mail electronically, and manage all proof of mailing digitally for 10 years.
Learn More: Can Certified Mail Be Sent Electronically?
Defining Digital Certified Mail
At its core, Digital Certified Mail is just Certified Mail managed electronically. USPS still handles the physical delivery, but the preparation, tracking, and record keeping are all handled digitally by Send Certified Mail.
This means:
- No paper forms or green cards.
- Skip the trip to the mailroom and Post Office.
- Impeccable record keeping and archived Return Receipts.
- All records stored securely for 10 years.
How Digital Certified Mail Works
The mailing process is straightforward and designed to save time:
Step 1: Create a Free Account
Sign up for Send Certified Mail. There are no long-term contracts, minimums, or special equipment.
Step 2: Upload Your Document
Upload a PDF of your letter, notice, or legal document.
Step 3: Choose Class Mail
Select Certified Mail, add Return Receipt (electronic or physical), or Restricted Delivery if needed. You can also send First-Class, Priority, or Express mail online.
Step 4: Provider Handles Mailing
Your document is printed, barcoded, and entered into the USPS mail stream the same-business-day.
Step 5: Track and Archive Proof
From your dashboard, you can view your mailing receipts. Proof of mailing, USPS tracking number, proof of delivery confirmation, and even signed electronic Return Receipts (ERR).
Why Digital Certified Mail Matters
Certified Mail is more than just a mailing service. It is often a legal requirement. Many state and federal laws specify Certified Mail letters for:
- Foreclosure and eviction notices
- Tax and financial notices
- Insurance policy cancellations
- Court filings and legal communications
- Government and compliance letters
In these situations, using FedEx, UPS, or even USPS Priority Mail is not sufficient. Only USPS Certified Mail satisfies the statutory requirement.
Benefits of Digital Certified Mail
1. Convenience
Send Certified Mail without leaving your office or home. Upload documents at any time of day from anywhere in the world.
2. Compliance-Ready
Courts and regulators accept USPS Certified Mail records. With digital archives, your documents and proofs are easily retrieved years later.
3. Speed and Accuracy
No more handwriting forms or manually attaching labels. Automation reduces errors and speeds up the process.
4. Digital Return Receipts
With an Electronic Return Receipt, the recipient’s signature is captured, scanned, and stored as a PDF. Faster and more reliable than waiting for a green card in the mail.
5. Long-Term Record Keeping
Send Certified Mail stores all U.S. Mailing proofs for 10 years at no additional cost.
6. Scalable for Any Business
From one letter to thousands, Digital Certified Mail is designed for both individuals and enterprise-level users.
Real-World Use Cases for Digital Certified Mail
- Law Firms: Attorneys can prepare legal notices online and retrieve proof instantly if challenged in court.
- Property Managers: Instead of manually mailing dozens of tenant notices, they upload them in bulk.
- Banks and Lenders: Loan delinquency and foreclosure notices require Certified Mail by law.
- Insurance Providers: Policy cancellation notices can be handled quickly and stored securely.
- Government Agencies: From compliance notifications to tax documents, Digital Certified Mail provides transparency and accountability.
Why Send Certified Mail Is the Industry Leader
Send Certified Mail is the industry leader for online U.S. Mail. Standing out for:
- Ease of Use: Easy interface for individuals and businesses.
- Transparent Pricing: One flat fee that includes printing, postage, and archiving.
- 10-Year Digital Retention: Secure storage of every mailing record.
- Enterprise Solutions: SFTPs and bulk mailing tools for high-volume organizations.
- Compliance Expertise: Backed by U.S. Mail experts who understand regulatory needs.
Why Send Certified Mail
Online Certified Mail is the evolution of USPS Certified Mail. Retaining all of its legal protections while removing the inefficiencies of manual mailing. USPS still delivers the letters, but everything else, preparation, Certified Mail tracking, proof, and storage, happens online.
Get Started Today
So, what is Digital Certified Mail? It’s the smarter, faster, and more compliant way to send Certified Mail. By using Send Certified Mail, you can send U.S. Mail online, skip the trip to the mailroom and Post Office, and keep secure digital proof for up to 10 years.
Whether you’re an attorney, property manager, banker, insurer, or individual who just needs peace of mind, Digital Certified Mail ensures your most important letters are delivered, and your proof is always at your fingertips.
Learn more with a complimentary, customized Live Demo today!