View USPS Tracking, Delivery Status & Certified Mail Reports Online
The Certified Mail Tracking Summary Report gives Send Certified Mail users a centralized view of their USPS Certified Mail tracking activity, delivery status, and available mailing documentation from one secure online dashboard.
Instead of manually searching individual USPS tracking numbers or sorting through paper records, users can review Certified Mail activity in one organized report. This helps businesses quickly monitor mail status, confirm delivery progress, and access related documents such as Electronic Delivery Confirmation Reports and Return Receipt Electronic Signatures when available.
Send Certified Mail helps organizations streamline reporting for legal notices, compliance mail, tenant communications, financial disclosures, IRS correspondence, healthcare notifications, and other important mail that requires visibility and documentation.
What Is a Certified Mail Tracking Summary Report?
A Certified Mail Tracking Summary Report is an online report that provides an organized overview of Certified Mail pieces sent through your account.
The report helps users quickly review USPS tracking activity, delivery updates, and available proof documents without searching each mail piece one at a time.
This is especially useful for organizations that manage multiple Certified Mail letters, recurring compliance communications, or high-volume mailings where tracking visibility and record organization matter.
How to Use the Certified Mail Tracking Summary Report
The Certified Mail Tracking Summary Report helps users quickly locate USPS tracking information, monitor delivery activity, and retrieve proof of mailing and delivery documentation from one centralized dashboard.
All reports and tracking records remain active and available online for up to 10 years, helping businesses maintain long-term compliance documentation and mailing visibility.
Step 1: Access the Summary Tracking Report
From the red navigation bar within your Send Certified Mail account, click:
Reports → Summary Tracking Report
If you are searching for older records, select:
Tracking Archive Past 10 Years
The archive allows users to retrieve historical Certified Mail tracking records and mailing documentation stored within the platform.
Step 2: Search for Your Mailing Records
At the top of the page, use the Search Box to locate specific mail pieces or mailing activity.
Users can search using:
- Custom reference fields
- Recipient information
- USPS tracking numbers
- Mailing details
- Internal account references
After entering your search criteria, click the blue:
Search Button
This will generate a filtered Tracking Summary Report based on your selected search information.
Step 3: View EDC & RRE Reports After Delivery
Once a mail piece has been delivered, users can access additional proof of delivery documentation directly from the Tracking Summary Report.
Click the green View buttons to access:
EDC – Electronic Delivery Confirmation Report
Provides USPS delivery confirmation details and proof of mailing documentation.
RRE – Return Receipt Electronic Signature
Displays the recipient’s electronic signature and delivery confirmation information.
These reports help businesses improve compliance documentation, audit readiness, and operational record retention.
Step 4: Generate the EDC Report
To generate the Electronic Delivery Confirmation Report:
- Click the button at the top of the page labeled:
Update & Create Report
- When prompted, click:
View Report
The EDC Report can be used as proof of mailing documentation and provides USPS delivery confirmation details for your records.
Organizations commonly use EDC Reports for:
- Compliance communications
- Legal notices
- Tenant notices
- Financial disclosures
- IRS and tax correspondence
- Regulatory documentation
By centralizing proof of mailing and delivery confirmation online, Send Certified Mail helps businesses reduce manual record keeping while improving mailing visibility and long-term documentation access.
What Information Can You View?
The Tracking Summary Report may include key Certified Mail details such as USPS tracking numbers, recipient information, mailing dates, delivery status, delivery attempts, and available documentation links.
After delivery, users may also be able to access related reports such as:
- EDC – Electronic Delivery Confirmation Report
- RRE – Return Receipt Electronic Signature
These reports help provide additional delivery documentation and proof of mailing records for compliance, audits, disputes, and internal reporting.
Why Businesses Use Tracking Summary Reports
Businesses use Certified Mail Tracking Summary Reports because they need fast access to mailing status and delivery documentation.
This report helps organizations:
- Monitor multiple Certified Mail pieces at once
- Reduce manual USPS tracking searches
- Confirm delivery progress
- Locate Electronic Delivery Confirmation Reports
- Access Return Receipt Electronic Signatures
- Improve compliance documentation
- Support audit-ready record keeping
For law firms, property managers, financial institutions, healthcare organizations, collections teams, and government offices, centralized tracking reports help reduce administrative time while improving mailing visibility.
How the Report Supports Compliance Mail
Compliance mail often requires more than sending a letter. Organizations may need to prove when mail was sent, when USPS accepted it, whether delivery was attempted, and whether delivery was completed.
The Certified Mail Tracking Summary Report helps centralize that information so users can more easily retrieve proof of mailing, USPS tracking updates, delivery confirmation, and signature documentation.
For businesses managing legal notices, tenant notices, financial communications, IRS documents, or regulatory mail, this level of reporting can help improve organization and reduce risk.
10-Year Report Access
Reports and mailing records are available for up to 10 years through Send Certified Mail.
This long-term access helps organizations avoid relying on paper files, lost green cards, or scattered tracking records. Instead, users can search historical mailing activity online and retrieve documentation when needed.
Long-term report access is especially valuable for compliance-driven organizations that may need documentation months or years after a mailing was completed.
How Send Certified Mail Helps
Send Certified Mail is built for organizations that need reliable USPS mailing, tracking, and reporting without manual mailroom work or Post Office trips.
With Send Certified Mail, users can upload documents online while the platform handles printing, mailing, USPS tracking, Electronic Return Receipts, and long-term record storage.
The Certified Mail Tracking Summary Report is one of several reporting tools designed to help businesses stay organized, improve visibility, and retrieve important mailing documentation faster.
Get Started Today
Send Certified Mail helps businesses send, track, and report on USPS Certified Mail online from one centralized platform.
Create a free account or schedule a free Live Demo with our Customer Support Team to see how Certified Mail reporting can streamline your workflow.